OT Coordinator

Job Description:

Responsibilities

• OT Operations Management
• Coordinate daily OT schedules and surgical case allocations.
• Ensure smooth functioning of all operation theatres and related activities.
• Monitor OT utilization and optimize theatre occupancy.
• Coordinate emergency and elective surgical procedures.
• Ensure availability of OT rooms, equipment, and consumables before procedures.
• Patient Coordination
• Verify patient readiness for surgery, including consent forms and pre-operative investigations.
• Coordinate patient movement between wards, ICU, emergency, and OT.
• Ensure timely communication with patients and attendants regarding surgery schedules.
• Address patient and family concerns related to surgical procedures.
• Coordination with Clinical Teams
• Liaise with surgeons, anesthetists, nursing teams, and technicians for smooth workflow.
• Ensure all required implants, instruments, and special equipment are available.
• Coordinate with Blood Bank, Laboratory, Radiology, Pharmacy, and Biomedical departments.
• Documentation & Compliance
• Maintain OT records, surgery registers, and scheduling reports.
• Ensure completion of surgical safety checklists and required documentation.
• Monitor compliance with NABH, infection control, and hospital policies.
• Maintain confidentiality of patient information and medical records.
• Inventory & Resource Management
• Monitor OT consumables and coordinate replenishment.
• Track usage of surgical supplies and implants.
• Coordinate preventive maintenance and calibration of OT equipment.
• Report equipment breakdowns and follow up for timely resolution.
• Quality & Safety
• Ensure adherence to infection control protocols and OT sterilization standards.
• Participate in quality improvement initiatives and audits.
• Monitor OT turnaround time and efficiency indicators.
• Support implementation of patient safety programs.
• Team Coordination
• Coordinate OT nursing staff, technicians, housekeeping, and support personnel.
• Assist in manpower planning and duty roster management.
• Conduct regular briefings and operational meetings.
• Facilitate training and orientation programs for OT staff.