Administrative Assistant

Job Description:

Responsibilities

• Serve as the primary administrative point of contact for a group of 4 senior leaders, ensuring smooth day-to-day support.
• Manage requests with a high level of confidentiality, professionalism, and urgency.
• Anticipate needs and proactively resolve issues before they escalate.
•  International Travel Planning & Logistics
• Plan and coordinate end-to-end international travel including flights, hotels, ground transportation, and itineraries.
• Build multi-leg, multi-country travel plans that optimize time, cost, and leader preferences.
• Prepare detailed travel itineraries, briefing packs, and contingency plans for disruptions (e.g., delays, cancellations).
• Partner with travel agencies and vendors to ensure service quality, accuracy, and compliance with company policy.
•  Visa, Immigration & Documentation Support

• Coordinate visa applications and travel documentation for leaders traveling internationally (e.g., UK, Schengen, UAE, and other destinations as needed).
• Liaise with immigration vendors/consulates, internal mobility teams, and travelers to gather documents and track submissions.
• Maintain trackers for visa status, passport validity, and travel documentation requirements.
• Ensure timely renewals and compliance with entry requirements.
• Travel Insurance & Risk/Compliance Coordination

Qualification & Expeirnece

• Bachelor’s degree or equivalent practical experience.
• 3–7 years of experience in an Administrative Assistant, Executive Assistant, or similar role supporting senior stakeholders.